Privacy Policy
1. Introduction
1.1 We are committed to safeguarding the privacy of our website visitors and service users.
1.2 This policy applies where we are acting as a data controller with respect to the personal data of our
website visitors and service users; in other words, where we determine the purposes and means of the
processing of that personal data.
1.3 We use cookies on our website. Insofar as those cookies are not strictly necessary for the provision of
our website and services, we will ask you to consent to our use of cookies when you first visit our
website.
1.4 Our website incorporates privacy controls which affect how we will process your personal data. By using
the privacy controls, you can specify whether you would like to receive direct marketing
communications and limit the publication of your information.
2. Credit
2.1 This document was created using a template from SEQ Legal (https://seqlegal.com/free-legal-
documents/privacy-policy).
3. How we use your personal data
3.1 In this Section 3 we have set out:
(a) the general categories of personal data that we may process;
(b) in the case of personal data that we did not obtain directly from you, the source and specific
categories of that data;
(c) the purposes for which we may process personal data; and
(d) the legal bases of the processing.
3.2 We may process data about your use of our website and services “usage data”. The usage data may
include your IP address, geographical location, browser type and version, operating system, referral
source, length of visit, page views and website navigation paths, as well as information about the timing,
frequency and pattern of your service use. The source of the usage data is our analytics tracking system.
This usage data may be processed for the purposes of analysing the use of the website and services. The
legal basis for this processing is consent OR our legitimate interests, namely monitoring and improving
our website and services.
3.3 We may process your website user account data “account data”. The account data may include your
name and email address. The source of the account data is you or your employer. The account data may
be processed for the purposes of operating our website, providing our services, ensuring the security of
our website and services, maintaining back-ups of our databases and communicating with you. The legal
basis for this processing is consent OR our legitimate interests, namely the proper administration of our
website and business OR the performance of a contract between you and us and/or taking steps, at your
request, to enter into such a contract.
Conifer Events Ltd
www.coniferevents.com | info@coniferevents.co.uk | 0141 26402410
3.4 We may process information that you post for publication on our website or through our services
“publication data”. The publication data may be processed for the purposes of enabling such publication
and administering our website and services. The legal basis for this processing is consent OR our
legitimate interests, namely the proper administration of our website and business OR the performance
of a contract between you and us and/or taking steps, at your request, to enter into such a contract.
3.5 We may process information contained in any enquiry you submit to us regarding goods and/or services
“enquiry data”. The enquiry data may be processed for the purposes of offering, marketing and selling
relevant goods and/or services to you. The legal basis for this processing is consent OR our legitimate
interests, namely the proper administration of our website and business OR the performance of a
contract between you and us and/or the taking steps, at your request, to enter into such a contract.
3.6 We may process information relating to transactions, including purchases of goods and/or services, that
you enter into with us and/or through our website “transaction data”. The transaction data may include
your contact details, your card details and the transaction details. The source of the transaction data is
you and/or our payment services provider. The transaction data may be processed for the purpose of
supplying the purchased goods and/or services and keeping proper records of those transactions. The
legal basis for this processing is the performance of a contract between you and us and/or taking steps,
at your request, to enter into such a contract; providing that, if you are not the person contracting with
us, the legal basis for this processing is our legitimate interests, namely the proper administration of our
website and business.
3.7 We may process information that you provide to us for the purpose of subscribing to our email
notifications and/or newsletters “notification data”. The notification data may be processed for the
purposes of sending you the relevant notifications and/or newsletters. The legal basis for this processing
is consent OR our legitimate interests, namely communications with our website visitors and service
users OR the performance of a contract between you and us and/or taking steps, at your request, to
enter into such a contract.
3.8 We may process any of your personal data identified in this policy where necessary for the
establishment, exercise or defence of legal claims, whether in court proceedings or in an administrative
or out-of-court procedure. The legal basis for this processing is our legitimate interests, namely the
protection and assertion of our legal rights, your legal rights and the legal rights of others.
3.9 We may process any of your personal data identified in this policy where necessary for the purposes of
obtaining or maintaining insurance coverage, managing risks, or obtaining professional advice. The legal
basis for this processing is our legitimate interests, namely the proper protection of our business against
risks.
3.10 In addition to the specific purposes for which we may process your personal data set out in this Section
3, we may also process any of your personal data where such processing is necessary for compliance
with a legal obligation to which we are subject, or in order to protect your vital interests or the vital
interests of another natural person.
3.11 Please do not supply any other person’s personal data to us, unless we prompt you to do so.
4. Providing your personal data to others
4.1 We may disclose your personal data to our insurers and/or professional advisers insofar as reasonably
necessary for the purposes of[obtaining or maintaining insurance coverage, managing risks, obtaining
Conifer Events Ltd
www.coniferevents.com | info@coniferevents.co.uk | 0141 26402410
professional advice, or the establishment, exercise or defence of legal claims, whether in court
proceedings or in an administrative or out-of-court procedure.
4.2 Your personal data held in our website database will be stored on the servers of our hosting services
providers.
4.3 We may disclose your personal data such as client name and event information to our suppliers or
subcontractors insofar as reasonably necessary for event set-up purposes.
4.4 In addition to the specific disclosures of personal data set out in this Section 4, we may disclose your
personal data where such disclosure is necessary for compliance with a legal obligation to which we are
subject, or in order to protect your vital interests or the vital interests of another natural person. We
may also disclose your personal data where such disclosure is necessary for the establishment, exercise
or defence of legal claims, whether in court proceedings or in an administrative or out-of-court
procedure.
5. International transfers of your personal data
5.1 In this Section 5, we provide information about the circumstances in which your personal data may be
transferred to countries outside the European Economic Area (EEA).
5.2 The hosting facilities for our website are situated in the USA. The European Commission has made an
“adequacy decision” with respect to the data protection laws of this country. Transfers to this country
will be protected by appropriate safeguards, namely the use of standard data protection clauses
adopted or approved by the European Commission.
5.3 You acknowledge that personal data that you submit for publication through our website or services
may be available, via the internet, around the world. We cannot prevent the use (or misuse) of such
personal data by others.
6. Retaining and deleting personal data
6.1 This Section 6 sets out our data retention policies and procedure, which are designed to help ensure that
we comply with our legal obligations in relation to the retention and deletion of personal data.
6.2 Personal data that we process for any purpose or purposes shall not be kept for longer than is necessary
for that purpose or those purposes.
6.3 Personal Data is kept in a form which permits identification of data subjects for no longer than is
necessary for the purposes for which the personal data are processed; personal data may be stored for
longer periods insofar as the personal data will be processed solely for archiving purposes in the public
interest, scientific or historical research purposes or statistical purposes in accordance with Article 89
subject to implementation of the appropriate technical and organisational measures required by this
Regulation in order to safeguard the rights and freedoms of the data subject.
6.4 Notwithstanding the other provisions of this Section 6, we may retain your personal data where such
retention is necessary for compliance with a legal obligation to which we are subject, or in order to
protect your vital interests or the vital interests of another natural person.
7. Your rights
7.1 In this Section 7, we have listed the rights that you have under data protection law.
Conifer Events Ltd
www.coniferevents.com | info@coniferevents.co.uk | 0141 26402410
7.2 Your principal rights under data protection law are:
(a) the right to access – you can ask for copies of your personal data;
(b) the right to rectification – you can ask us to rectify inaccurate personal data and to complete
incomplete personal data;
(c) the right to erasure – you can ask us to erase your personal data;
(d) the right to restrict processing – you can ask use to restrict the processing of your personal data;
(e) the right to object to processing – you can object to the processing of your personal data;
(f) the right to data portability – you can ask that we transfer your personal data to another
organisation or to you;
(g) the right to complain to a supervisory authority – you can complain about our processing of your
personal data; and
(h) the right to withdraw consent – to the extent that the legal basis of our processing of your
personal data is consent, you can withdraw that consent.
7.3 These rights are subject to certain limitations and exceptions. You can learn more about the rights of
data subjects by visiting https://ico.org.uk/for-organisations/guide-to-data-protection/guide-to-the-
general-data-protection-regulation-gdpr/individual-rights/.
7.4 You may exercise any of your rights in relation to your personal data by written notice to us, using the
contact details set out below.
Address: Conifer Events Ltd. 205 Bath Street, Glasgow, G2 4HZ
Email: info@coniferevents.co.uk
8. About cookies
8.1 A cookie is a file containing an identifier a string of letters and numbers that is sent by a web server to a
web browser and is stored by the browser. The identifier is then sent back to the server each time the
browser requests a page from the server.
8.2 Cookies may be either “persistent” cookies or “session” cookies: a persistent cookie will be stored by a
web browser and will remain valid until its set expiry date, unless deleted by the user before the expiry
date; a session cookie, on the other hand, will expire at the end of the user session, when the web
browser is closed.
8.3 Cookies do not typically contain any information that personally identifies a user, but personal data that
we store about you may be linked to the information stored in and obtained from cookies.
9. Cookies that we use
9.1 We use cookies for the following purposes:
(a) authentication and status – we use cookies to identify you when you visit our website and as you
navigate our website, and to determine if you are logged into the website.
Conifer Events Ltd
www.coniferevents.com | info@coniferevents.co.uk | 0141 26402410
(b) personalisation – we use cookies to store information about your preferences and to personalise
the website for you.
(c) security – we use cookies as an element of the security measures used to protect user accounts,
including preventing fraudulent use of login credentials, and to protect our website and services
generally.
(d) advertising – we use cookies to help us to display advertisements that will be relevant to you.
(e) analysis – we use cookies [to help us to analyse the use and performance of our website and
services; and
(f) cookie consent – we use cookies to store your preferences in relation to the use of cookies more
generally.
10. Cookies used by our service providers
10.1 Our service providers use cookies and those cookies may be stored on your computer when you visit our
website.
10.2 We use Google Analytics. Google Analytics gathers information about the use of our website by means
of cookies. The information gathered is used to create reports about the use of our website. You can find
out more about Google’s use of information by visiting
https://www.google.com/policies/privacy/partners/ and you can review Google’s privacy policy at
https://policies.google.com/privacy.
10.3 Third party vendors, including Google, use cookies to serve ads based on a user’s previous visits to our
website or other websites. Google’s use of advertising cookies enables it and its partners to serve ads to
our users based on their visit to our sites and/or other sites on the Internet. Users may opt out of
personalised advertising by visiting Ads Settings.
10.4 We use Hotjar in order to better understand our users’ needs and to optimise this service and
experience. Hotjar is a technology service that helps us better understand our users’ experience (e.g.
how much time they spend on which pages, which links they choose to click, what users do and don’t
like, etc.) and this enables us to build and maintain our service with user feedback. Hotjar uses cookies
and other technologies to collect data on our users’ behavior and their devices. This includes a device’s
IP address (processed during your session and stored in a de-identified form), device screen size, device
type (unique device identifiers), browser information, geographic location (country only), and the
preferred language used to display our website. Hotjar stores this information on our behalf in a
pseudonymised user profile. Hotjar is contractually forbidden to sell any of the data collected on our
behalf.
For further details, please see the ‘about Hotjar’ section of Hotjar’s support site.
11. Managing cookies
11.1 Most browsers allow you to refuse to accept cookies and to delete cookies. The methods for doing so
vary from browser to browser, and from version to version. You can however obtain up-to-date
information about blocking and deleting cookies via these links:
(a) https://support.google.com/chrome/answer/95647 (Chrome);
Conifer Events Ltd
www.coniferevents.com | info@coniferevents.co.uk | 0141 26402410
(b) https://support.mozilla.org/en-US/kb/enable-and-disable-cookies-website-preferences (Firefox);
(c) https://help.opera.com/en/latest/security-and-privacy/ (Opera);
(d) https://support.microsoft.com/en-gb/help/17442/windows-internet-explorer-delete-manage-
cookies (Internet Explorer);
(e) https://support.apple.com/en-gb/guide/safari/manage-cookies-and-website-data-sfri11471/mac
(Safari); and
(f) https://privacy.microsoft.com/en-us/windows-10-microsoft-edge-and-privacy (Edge).
11.2 Blocking all cookies will have a negative impact upon the usability of many websites.
11.3 If you block cookies, you will not be able to use all the features on our website.
12. Amendments
12.1 We may update this policy from time to time by publishing a new version on our website.
12.2 You should check this page occasionally to ensure you are happy with any changes to this policy.
13. Our details
13.1 This website is owned and operated by GoDaddy.com, LLC IANA ID: 146. URL: http://www.godaddy.com
13.2 We are registered in Scotland under registration number SC620981, and our registered office is at:
3 High Maybole Road, Ayr, Scotland, KA7 4EB.
13.3 Our principal place of business is at: 1 West Regent Street, Glasgow, G2 1RW
13.4 You can contact us:
(a) by post, to the postal address given above;
(b) using our website contact form https://coniferevents.com/contact-us ;
(c) by telephone, on +44 (0) 141 264 2410 or
(d) by email, using info@coniferevents.co.uk
14. Data protection officer
14.1 Our data protection officer’s contact details are:
Hannah Perry
Conifer Events Ltd. 205 Bath Street, Glasgow, G2 4HZ
hannah@coniferevents.co.uk
15. Updated Policy
15.1 Policy updated on 7th February 2022.
Conifer Events Ltd
www.coniferevents.com | info@coniferevents.co.uk | 0141 26402410